Offices may be gradually shifting towards a paperless environment, but for a school the needs and demands of the environment are very different; paper is essential. From printed materials for students through to posters for school events and leaflets for parents, a school simply can’t operate without paper. However, for private schools, where the need to keep tight budgets is crucial and tough, outsourcing all this print work can pose a financial headache.

The Ricoh Pro Range is ideal for a Private School print room

Thankfully, outsourcing isn’t your sole solution. Instead, a much more productive and cost-effective option is to concentrate on an in-house print room. Especially effective when it comes to printing large volumes of paper materials, printers such as the Ricoh Pro Range can make a real difference to the productivity of any school. And, thanks to advances in technology, a fully functioning and professional print room is more than achievable for any school.

To help you understand the requirements of a print room in a private school we’re going to take a look at exactly what you need to consider:

• Flexibility: The busy nature of a school leads to a certain level of unpredictability in the workplace, so there’s a real need to remain flexible in all areas. And this includes printing. Changes to the curriculum may require materials to be reprinted or sudden announcements may need to be issued. Either way, if your school requires last-minute print solutions then having a range of Ricoh MPC6503 printers allows you to quickly solve the problem without lengthy delays from external printers.
• Cost Effective Bulk Printing: Despite technology advancing at a rapid pace, schools remain an environment where paper is still crucial. And it’s required in large quantities. Naturally, outsourcing print work in bulk quantities comes with a level of discount attached, but it can still prove costly. If, however, you have a print room containing machines such as the Ricoh Pro Range, you can complete your bulk printing without having to contend with a supplier’s markup.
• Streamlined Workflows: It’s always preferable to streamline workflows in order to maximise productivity and if, for example, you’re outsourcing your printing tasks you’re adding complications to your operations. With a successful print room on site, though, you’re going to minimise complications by reducing the number of people and transport of materials involved. Not only does this increase your cost savings, but it also reduces the chances of human error and ensures your printing is ready on time and where you want it.
• Quality Control: With children’s education involved, the quality of a school’s printed materials is incredibly important. And, with a print room at your disposal, you can closely monitor the quality of the end product. If, for example, there’s a particular issue with the print quality, then approval can be instantly sought and modifications made to the print process. This is significantly quicker than dealing with an outsourced print company who will need to physically bring samples before making any changes.

Clearly, a private school stands to experience a wide range of benefits from either creating a new print room or enhancing an existing one. With the addition of Ricoh Pro Range printers, your school is set to benefit from enhanced productivity, cost savings and students who have all the printed materials they need.

For more information on how to find the perfect print solutions to meet your specific needs, don’t hesitate to get in touch with The Digital Office UK Ltd and speak to one of our experienced engineers.