Buying a photocopier can be a significant investment, so it is something that you should give due consideration. The best approach, of course, is to gather together a number of photocopier quotes and compare them to decide which one best meets your needs. However, the details of a quote can vary wildly from supplier to supplier and leave you with a long list of information that doesn’t really answer your questions. Asking the right questions, therefore, is crucial, so let’s take a look at:
What to consider when requesting photocopier quotes
What are Your Purchasing Options?
All businesses operate differently, so their purchasing strategies can vary wildly and this has led to the creation of various purchasing plans. For some organizations, they may wish to purchase a photocopier outright. Other businesses, however, may want to lease their equipment. And, sometimes, they may be unsure which option is best for them. As a result, the sensible move is to ask for the various purchasing options to be detailed on your quote. This allows you to weigh up the pros and cons of each option before making your best decision.
Is there a Support Option?
Regardless of your situation, it’s important to take out some form of maintenance plan with your quote. These tend to vary in their levels of service such as response time and whether spare parts are covered, so it’s vital that you understand the support your copier supplier can offer. Costs, naturally, will increase as you take up more options, but this also provides increased peace of mind towards the productivity of your copier.
What’s the Price?
Price isn’t necessarily the deciding factor when it comes to photocopier quotes, but it’s a major player in terms of understanding your quote. And it’s important that the final price you’re given includes everything, such as maintenance plans and toner charges. Without these costs clearly defined in black and white it makes it very difficult to evaluate the level of value on offer and can cause a nasty shock when these additional charges appear.
Does the Photocopier Meet Your Needs?
The final aspect to consider when seeking a quote is whether the photocopier in question can meet the demands of your business. After all, it’s all well and good understanding the availability of aftersales support, but what if your equipment simply can’t keep up with your needs? It’s paramount, therefore, to determine whether the machine in question can satisfy performance factors such as copy speed and copy volume. If this is not established early on then the final quote will be virtually redundant. For more information, read our post on which is the right copier for your business.
The Digital Office UK Ltd – Tailored, Personal Quotes
By asking these questions you’ll soon find that you start moving towards a photocopier purchase that will be right for you. Every scenario, however, is different and it’s always best to ask for tailored, personalised quotes. At The Digital Office UK Ltd we take the time to understand our customers’ specific needs and build a quote around that. We also offer information and guidance to support you through the process of buying a copier and ensure that you are 100% happy with your choice.
For more information, or a no obligation quote, don’t hesitate to get in touch.