Copiers are fantastic pieces of technology that can help your organisation reduce costs and improve productivity. Naturally, there are few businesses which fail to capitalise on these benefits and, accordingly, you’ll find a copier in almost every office.
Why consider a copier upgrade?
However, as with all technology, there comes a time when you need to start looking to upgrade your copier. Often there can be a single cause that prompts your organisation to make this move or it can be a combination of different factors. Either way, there comes a time when needing to upgrade is crucial, so let’s take a look at the reasons behind this:
- Mechanical Faults: Copiers are manufactured from hundreds of different components and, as with all machinery, components are prone to failure. Whilst this can often be as simple as a broken spring and, as a result, relatively cheap to repair, major malfunctions can soon ratchet up repair costs in terms of parts and labour. This can often lead to the copier being deemed beyond economical repair and the most sensible option is to invest in new equipment.
- Performance Upgrade: Technology advances at a rapid pace and this is just as true for copiers as for any other piece of office equipment. Copiers have advanced significantly over the last few decades to be faster, contain more functions and be more environmentally friendly. And, for any business that values productivity, the enhanced performance that a new, superior copier offers is a prospect that few businesses can afford to underestimate.
- End of Year Budgets: The end of the financial year is a popular time for businesses to upgrade their copier and there’s a logic behind this timing. If the next financial year is, for example, predicted to be a tough one due to market and economic forces, it makes sense to build the outlay of copier upgrade into the previous year’s budget. Therefore, your organisation has more of their budget to work with in a tougher financial climate where any outlay on assets is going to be closely scrutinised.
- Reduced Maintenance Costs: Older copiers are more likely to require regular maintenance to ensure that they work to their full capacity. Now, whilst this certainly saves you from investing a large amount of money on an upgraded copier, these maintenance costs can slowly creep up into significant figures. Often, the better option, and one that will save you more money in the long term, is to upgrade your copier to reduce your maintenance costs and any accompanying downtime.
- Enhanced Security: Most copiers used within business are connected to a network to improve accessibility to employees, but this also puts copiers at risk of being hacked. As we live in an age where security and trust is vital for any business, it’s important that we protect our copiers due to the sensitive data they handle. Older copiers, however, are often lacking in security features whereas newer models are much safer with options including password protection or some form of swipe authentication e.g. an employee ID card.
If any of these reasons ring true with you and you’d like an open conversation about what your options are for upgrading, don’t hesitate to get in touch and we’d be more than happy to talk you through the process.